UNI | Office of Business Operations - Cashier's Requirements for Deposits

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REQUIREMENTS FOR DEPOSITS

General information necessary on Cash Receipts for Deposit Form:

Account number: (29 digits) (Example: 0000.00.00000.xxxxx.0000.00.0000.000)
Object Code: (5 digits represented by xxxxx above) Must put in appropriate number
Credit: $ amount of deposit (if refund use -$ on the credit side)
Description: Name/date/Reason(dues, book sale, t-shirts, Registration fees, etc.)
Employee number: as required (under Line DDF 1)
Person depositing info: name, phone #, department, campus zip, date services occurred
Date deposit prepared

Cash Count

A cash count report is required if any combination of currency, coin, checks, and charge cards are submitted.

Checks

Checks must have an adding machine tape with total attached and must be endorsed to UNI and include department/organization name and account number. Traveler's checks, cashier’s checks and money orders should be included in check total.

Cash

Cash must be submitted according to the following criteria:

Bills must be facing same way
Bills must be sorted according to denomination
Bills must be clipped flat and rubber banded according to the following chart:

	Clipped	Banded
1's	$20.00	$100.00
2's	$20.00	$100.00
5's	$100.00	$500.00
10's	$100.00	$500.00
20's	$100.00	$1,000.00
50’s	$1,000.00	$1,000.00
100’s	$1,000.00	$1,000.00

Coin

All coin must be sorted and wrapped in the proper coin wrappers. These are available in increment of 100 or 1000 and may be purchased through the Office of Business Operations, Cashier area, ext.3-2628. Cost of increments varies. If there is insufficient coin to fill an individual wrapper, small coin envelopes are available through Campus Supply.

Pennies	$ .50
Nickels	$ 2.00
Dimes	$ 5.00
Quarters	$10.00
Halves	$10.00

The Cash Receipts for Deposit Form (MEMFIS) and Cash Count Form are available on line on the Forms Repository.

If you have any questions, please call 273-2628.

Updated: 06/10/05

Office of Business Operations • 103 Gilchrist • University of Northern Iowa
Cedar Falls, Iowa 50614-0008
Phone: 319-273-2162• Fax: 319-273-3009

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Date Updated: June 30, 2005